Creating a supplies policy

Supplies policies notify users by email when the toner level of their printers reaches a specified percentage.

Note:  You can create up to 50 supplies policies for an organization.



1. From the Fleet Management web portal, click Notifications > Notification Policies.

   


2. Click the Supplies tab.

   Note:  If there are existing supplies policies, then the Notification Policies page shows them.



3. On the Notification Policies page, click Create.



4. Configure the following:

   
   • In the Policy name field, type the name of the policy.

   The following characters are not allowed in a Policy Name:

   • < >
   • &
   • #
   • ? 
   • `
   • ~
   • !
   • %
   • ^
   • * 
   • |
   • +
   • =
   • ;
   • ;
   • "
   • { }
   • [ ]
   • \ /
   • In the Policy type menu, select a supplies option.
   • In the “Notify when toner remaining is at” section, set the percentage at which the notification is sent.
   • In the Applies To section, select either of the following:
   • All printers in this organization—Apply the policy to all printers in the organization.
   
   • Only printers with specific tags—Apply the policy to specific printers based on the tags entered. For more information on tags, see Creating tags and Assigning tags to printers.
   
   • In the “Apply the policy to printers with the following tags” field, type the tags, and then click Add.

   Note:  You can apply up to 10 tags to a policy.

   • In the “Notify the following e-mail addresses when the conditions of this policy are met” field, type the recipient email addresses, and then click Add.
   

   Notes:

   • You can type up to 10 email addresses.
   • Make sure that the email address is valid.
   • You can type an email address from outside your organization.
   • In the “Additional information to include in the e-mail notification (Optional)” field, type any information that you want to appear in the email body. For example, printer location or special access instructions.
   
   • Select Include notification data in a .json file as an attachment to attach a JSON file of the data associated with the notification.
   

The following is an example of an email notification.

The following is an example of notification data in JSON format.