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How to Activate and Select 'Print and Hold' or 'Confidential Print' Jobs

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Overview

This article describes the following Confidential Print or Print and Hold functions:

Confidential activation methods:

Via Printers and Faxes

Via Application's "Print" feature

Selection:

Touch screen-equipped printers

Non-touchscreen printers

Confidential Print activation via (Windows XP)

Step	Action	Illustration (Click Larger image for an expanded view.)
1	Click Start, Settings, Printers and Faxes.	Larger image
2	Right-click on the printer object, then click Printing Preferences.	Larger image
3	Click the Other Options tab, then click Print and Hold.	Larger image
4	Click Confidential Print.	Larger image
5	Enter a preferred User Name and a four-digitpassword, then click OK. Note: Select Keep duplicate documents if documents with the same file name are being sent to the printer. A viewable number will be appended to each file name to distinguish one from another.	Larger image
6	Click Apply.	Larger image

Confidential Print activation via the

Step	Action	Illustration
1	Open your document. Select File and Print.	Click here. Windows 7 system driver example.
2	From the application’s print dialog window, make sure the proper printer or print queue is selected, and then select Properties.
3	Click Properties.
4	Click on Other Options.
5	Select from anyone of the Print and Hold options: Confidential, Verify, Reserve or Repeat Print. Reserve print - Allows users to store print jobs on the printer for retrieval at a later time. Repeat print - Immediately prints the job and then stores it within the printer’s memory for additional copies, or retrieval at a later date. Verifyprint - Allows users to print one sample copy of a multi-set print job for proofing, and then allows other copies to be released afterwards.
6	Enter a User name.
7	Enter a four-digit PIN (Personal Identification Number) which is required to release the print job for printing.
8	Click OK repeatedly until the print job is sent to the printer.

NOTES:

Step 2 - If you don’t see Properties, look for Preferences, Options, or Setup.

Step 4 - Depending on the driver version, you may need to select Print and Hold after Other Options.

Step 5 -

The printer may purge stored jobs if printer

memory resources become low. A hard drive can prevent this.

Step 6 - This name appears on the printer control panel under "Held Jobs" and distinguishes your jobs from other users' jobs in the workplace.

Step 7 - Jobs with same PIN will be displayed on the printer operator panel and PINs cannot be recovered if lost. You will have to resend the print job with a different PIN.

Print jobs held at the printer are lost if the device is powered off or after 24 hours have elapsed.

Again, "Keep duplicate documents" appends a number to the filename to differentiate between documents having the same file name that are sent to the printer.

Selecting a Confidential Print Job on

Step	Action	Illustration
1	Press Held Jobs.	Larger image
2	Press the right-arrow button next to the User name entered in Step 5 above.	Larger image
3	Press the right arrow button next to Confidential Jobs.	Larger image
4	Enter the four-digit PIN you gave in Step 5 or 7 above . Note: As you enter your PIN, asterisks appear to ensure confidentiality.	Larger image
5	Select the required print job* from the alphabetical list. Press the right arrow.	Larger image
6	Select # of copies, Print or Delete options.	Larger image

*Selecting Print All in Step 5 will print the documents in alphabetical order and not First In, First Out (FIFO).

Selecting a Confidential Print Job:

Step	Action
1	Press until Held Jobs is highlighted. Press .
2	Press next to your User name.
3	Press next to Confidential Jobs.
4	Enter the four-digit PIN.
5	Press to select a particular document, or select either Print All or Delete All Confidential Jobs as required.
6	Press .

Additional Information

Confidential Print Jobs Print in Random Order for more information on the print order of confidential jobs.

xref_HO312_xref for more information on when to use the Confidential Print feature.

Still Need Help?

Please contact Lexmark Technical Support for additional assistance. NOTE: When calling in for support, you will need the printer model type and serial number (SN).

Please call from near the printer and a computer in case the technician asks you to perform a task involving one of these devices.

LEGACY ID: HO2855

Notes:

Infoprint 1650 MFP ----------------------------------------------------------------------------- Infoprint 1580 MFP ----------------------------------------------------------------------------- Infoprint 1570 MFP ----------------------------------------------------------------------------- Infoprint 1560 MFP ----------------------------------------------------------------------------- Infoprint 1540 MFP ----------------------------------------------------------------------------- IBM M40 MFP ----------------------------------------------------------------------------- Infoprint 1422 ----------------------------------------------------------------------------- Infoprint 1567 ----------------------------------------------------------------------------- Infoprint 1422 ----------------------------------------------------------------------------- Infoprint 1654 ----------------------------------------------------------------------------- Infoprint 1664

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