E‑mail Settings menu

E‑mail Server Setup

• Subject
• Message
• File Name

Specify e‑mail server information.

E‑mail Server Setup

• Send me a copy
• Never appears
• On by default
• Off by default
• Always On

Send a copy of the e-mail to the sender.

Note:  Never appears is the factory default setting.

E‑mail Server Setup

• Max E‑mail size
• 0–65535 KB

Specify the maximum e-mail size.

Note:  E-mails above the specified size are not sent.

E‑mail Server Setup

• Size Error Message

Send a message when an e-mail is greater than the configured size limit.

E‑mail Server Setup

• Limit destinations

Specify a domain name, such as a company domain name, and then limit e‑mail destinations only to that domain name.

Note:  You can only specify one domain.

E‑mail Server Setup

• Web Link Setup
• Server
• Login
• Password
• Path
• File Name
• Web Link

Define the e‑mail server Web link settings.

Note:  The characters * : ? < > | are invalid entries for a path name.

Format

• PDF (.pdf)
• TIFF (.tif)
• JPEG (.jpg)
• XPS (.xps)
• RTF (.rtf)
• TXT (.txt)

Specify the file format.

Notes:

• PDF (.pdf) is the factory default setting.
• To use the RTF (.rtf) or TXT (.txt) option, purchase and install the AccuRead OCR solution.

PDF Settings

• PDF Version
• 1.2–1.7
• A–1a
• A–1b
• PDF Compression
• Normal
• High
• Secure PDF
• Off
• On
• Searchable PDF
• Off
• On

Configure the PDF settings.

Notes:

• 1.5 is the factory default setting for PDF Version.
• Normal is the factory default setting for PDF Compression. This menu item appears only when a hard disk is installed.
• Off is the factory default setting for Secure PDF and Searchable PDF. Secure PDF requires you to enter your password twice.
• To use the Searchable PDF option, purchase and install the AccuRead OCR solution.

Content Type

• Text
• Graphics
• Text/Photo
• Photo

Specify the content of the original document.

Note:  Text/Photo is the factory default setting.

Content Source

• Black/White Laser
• Color Laser
• Inkjet
• Photo/Film
• Magazine
• Newspaper
• Press
• Other

Specify how the original document was produced.

Note:  Black/White Laser is the factory default setting.

Color

• Off
• On

Specify whether the printer captures and transmits content in color.

Note:  On is the factory default setting.

Resolution

• 75 dpi
• 150 dpi
• 200 dpi
• 300 dpi
• 400 dpi
• 600 dpi

Specify the resolution of the scan in dots per inch.

Note:  150 dpi is the factory default setting.

Darkness

• 1–9

Lighten or darken the output.

Note:  5 is the factory default setting.

Orientation

• Portrait
• Landscape

Specify the orientation of the scanned image.

Note:  Portrait is the factory default setting.

Original Size

• Letter
• Legal
• Executive
• Folio
• Statement
• Oficio (Mexico)
• Universal
• Auto Size Sense
• Mixed Sizes
• A4
• A5
• A6
• JIS B5
• Custom Scan Size [x]
• Book Original
• Business Card
• 3  x  5 in.
• 4  x  6 in.

Specify the size of the original document.

Note:  Letter is the U.S. factory default setting. A4 is the international factory default setting.

Sides (Duplex)

• Off
• Long edge
• Short edge

Specify the orientation of the original documents loaded in the ADF for two‑sided scanning.

Note:  Off is the factory default setting.

JPEG Quality

• Best for content
• 5–90

Set the quality of a JPEG photo image in relation to file size and quality of the image.

Notes:

• Best for content is the factory default setting.
• 5 reduces the file size and quality of the image.
• 90 provides the best image quality, but the file size is very large.

Text Default

• 5–90

Set the quality of a text image in relation to file size and quality of the image.

Note:  75 is the factory default setting.

Text/Photo Default

• 5–90

Set the quality of a text or photo image in relation to file size and the quality of the image.

Note:  75 is the factory default setting.

Photo Default

• 5–90

Set the quality of a photo image in relation to file size and the quality of the image.

Note:  50 is the factory default setting.

E‑mail images sent as

• Attachment
• Web Link

Specify how the images are sent.

Note:  Attachment is the factory default setting.

Use Multi‑Page Tiff

• On
• Off

Provide a choice between single-page TIFF files and multiple‑page TIFF files. For a multiple-page scan‑to‑e-mail job, either one TIFF file is created containing all the pages, or multiple TIFF files are created with one file for each page of the job.

Note:  On is the factory default setting.

TIFF Compression

• LZW
• JPEG

Specify the format used in compressing TIFF files.

Note:  LZW is the factory default setting.

Transmission Log

• Print log
• Do not print log
• Print only for error

Enable printing of a transmission log after each e-mail job.

Note:  Print log is the factory default setting.

Log Paper Source

• Tray [x]
• Multipurpose Feeder

Specify the paper source for printing e-mail logs.

Note:  Tray 1 is the factory default setting.

E‑mail Bit Depth

• 1 bit
• 8 bit

Enable the Text/Photo mode to produce smaller file sizes by using 1‑bit images when Color is set to Off.

Note:  8 bit is the factory default setting.

Custom Job scanning

• On
• Off

Copy a document that contains mixed paper sizes.

Notes:

• Off is the factory default setting.
• This menu item appears only when a formatted, working hard disk is installed.

Scan Preview

• On
• Off

Specify whether a preview appears on the display for scan jobs.

Notes:

• Off is the factory default setting.
• This menu item appears only when a formatted, working hard disk is installed.

Allow Save as Shortcut

• On
• Off

Save e-mail addresses as shortcuts.

Notes:

• On is the factory default setting.
• When set to Off, the Save as Shortcut button does not appear on the e-mail destination screen.

Background Removal

• ‑4 to 4

Adjust the amount of background visible on a scanned image.

Note:  0 is the factory default setting.

Color Balance

• Cyan‑Red
• Magenta-Green
• Yellow-Blue

Enable an equal balance of colors in the output.

Color Dropout

• Color Dropout
• None
• Red
• Green
• Blue
• Default Red Threshold
• 0–255
• Default Green Threshold
• 0–255
• Default Blue Threshold
• 0–255

Specify which color to drop and to adjust the dropout setting for each color threshold.

Notes:

• None is the factory default setting for Color Dropout.
• 128 is the factory default setting for each color threshold.

Contrast

• 0–5
• Best for content

Specify the contrast of the output.

Note:  Best for content is the factory default setting.

Mirror Image

• Off
• On

Create a mirror image of the original document.

Note:  Off is the factory default setting.

Negative Image

• Off
• On

Create a negative image of the original document.

Note:  Off is the factory default setting.

Shadow Detail

• ‑4 to 4

Adjust the amount of shadow detail visible on a scanned image.

Note:  0 is the factory default setting.

Adjust ADF Skew

• Auto
• Off
• On

Correct the slight skew in the scanned image.

Notes:

• Auto is the factory default setting.
• This menu item appears only in some printer models.

Scan edge to edge

• Off
• On

Specify whether the original document is scanned edge-to-edge.

Note:  Off is the factory default setting.

Sharpness

• 1–5

Adjust the amount of sharpness on a scanned image.

Note:  3 is the factory default setting.

Temperature

• ‑4 to 4

Specify warm or cool outputs. Cool values generate a bluer output than the default while warm values generate a redder output than the default.

Note:  0 is the factory default setting.

Use cc:/bcc:

• Off
• On

Enable the use of the cc and bcc fields.

Note:  Off is the factory default setting.