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Managing delegates

View and manage user delegates.

A delegate is a user who is allowed to print jobs by another user. For example, an administrative assistant can print jobs submitted by an executive.

This feature is available only when print job delegation is enabled in the organizational policies. For more information, see Configuring organizational settings.

Notes:

  • Delegates can view all print jobs submitted by another user, but can print only Cloud Print Management print jobs.
  • Delegates cannot print Hybrid Print Management print jobs.
  • Even if delegates are set up in Lexmark Cloud Services, devices that support Cloud Print Release cannot release delegated jobs. Delegated jobs can only be released on devices with the Cloud Print Management applications installed.

  1. From the Print Management web portal, click Delegates.

  2. Click the Delegates header.

  3. Search for or select a user.

  4. Do either of the following:

      Add delegates

    1. Click Add.

    2. Select a user.

    3. From the Enable delegate expiration section, select either of the following:

      • Never expires—Do not set an expiry date for delegates.
      • Expires after—Set the number of days after which the delegates expire.

    4. Click Add Delegate.

      Remove delegates

    1. Select one or more delegates.

    2. Click Remove > Remove Delegate.

Note:  To notify delegates about their addition, removal, and expiration, select Enable delegate e‑mail notification on the Organizational Settings page. For more information on enabling delegate e‑mail notification, see Configuring organizational settings.
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