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Using the Redaction Assistant

  1. On the Redaction Assistant web portal, accept the terms of use.

  2. From the Choose a file from which to redact PII section, select the file from which you want to redact.

    Note:  The file must be in DOCX format.

  3. From the Select the information you want to redact from the file menu, configure the following:

    • Select Personally Identifiable Information (PII) to redact personally identifiable information from the available PII.

      • Note:  For more on available PIIs, see Available country‑based PII.

      • Select the available PII from the General category or select from the country‑based available PII.
      • To move a selected PII from Available PII to Selected PII, click .
      • To move back a selected PII from Selected PII to Available PII, click .
      • You can also drag and drop or double‑click PII to move from Available PII list to Selected PII list and conversely. The selected PIIs are the ones that get redacted.
    • Select Custom text, only if you want to redact specific texts from the file.
      • In the Specify custom text to redact field, type the text to be redacted.
      • From the menu, select either Whole word only or Contains.

        • Notes:

        • On selecting Whole word only, only words that match the word you have entered in the Specify custom text to redact field get redacted.
        • On selecting Contains, texts that contain the words you have entered in the Specify custom text to redact field get redacted.
        • While redacting a file, you can select both Whole word only and Contains.

  4. Click Add Text.

  5. From the Select how you want to receive your redacted file menu, select either of the following:

    • Download—Download the file to your computer.
    • Email—Send the file to your email address.
    • Send to cloud print queue—Send the file to your cloud print queue.

  6. Click Redact File.

Available country‑based PII

  • General
    • Person
    • Phone Number
    • Organization
    • Address
    • Email
    • URL
    • IP
    • Date
    • Age
    • ABA routing number
    • SWIFT code
    • Credit card
    • International Banking Account Number (IBAN)
  • Argentina
    • Argentina National Identity (DNI) Number
  • Austria
    • Austria identity card
    • Austria tax identification Number
    • Austria Value Added Tax (VAT) Number
  • Australia
    • Australia bank account Number
    • Australian business Number
    • Australia Company Number
    • Australia driver’s license
    • Australia medical account Number
    • Australia passport Number
    • Australia tax file Number
  • Belgium
    • Belgium national Number
    • Belgium Value Added Tax(VAT) Number
  • Brazil
    • Brazil legal entity Number(CNPJ)
    • Brazil CPF Number
    • Brazil National ID card (RG)
  • Canada
    • Canada bank account Number
    • Canada driver’s license Number
    • Canada health service Number
    • Canada passport Number
    • Canada social insurance Number
  • Chile
    • Chile identity card Number
  • China
    • China Resident Identity Card (PRC) Number
  • European Union (EU)
    • EU debit card Number
    • EU driver’s license Number
    • EU GPU coordinates
    • EU national identification Number
    • EU passport number
    • EU Social Security Number (SSN) or equivalent ID
    • EU Tax Identification Number (TIN)
  • France
    • France driver’s license Number
    • France health insurance Number
    • France national ID card (CNI)
    • France passport Number
    • France Social Security Number (INSEE)
    • France tax identification Number (NumeroSPI)
    • France Value Added Tax (VAT) Number
  • Germany
    • German Driver’s License Number
    • Germany Identity Card Number
    • Germany passport number
    • Germany Tax Identification Number
    • Germany Value Added Tax Number
  • Hong Kong
    • Hong Kong Identity Card (HKID) Number
  • Hungary
    • Hungary Personal Identification Number
    • Hungary Tax Identification Number
    • Hungary Value Added Tax Number
  • India
    • India Permanent Account Number (PAN)
    • India Unique Identification (Aadhaar) Number
  • Indonesia
    • Indonesia Identity Card (KTP) Number
  • Ireland
    • Ireland Personal Public Service (PPS) Number
    • Ireland Personal Public Service (PPS) Number v2
  • Israel
    • Israel National ID
    • Israel Bank Account Number
  • Italy
    • Italy Driver’s License ID
    • Italy Fiscal Code Italy
    • Value Added Tax Number
  • Japan
    • Japan Bank Account Number
    • Japan Driver’s License Number
    • Japan “My Number” (personal)
    • Japan “My Number” (corporate)
    • Japan Resident Registration Number
    • Japan Residence Card Number
    • Japan Social Insurance Number (SIN)
    • Japan Passport Number
  • Luxembourg
    • Luxembourg National Identification Number (Natural persons)
    • Luxembourg National Identification Number (Non-natural persons)
  • Malta
    • Malta Identity Card Number
    • Malta Tax Identification Number
  • New Zealand
    • New Zealand Bank Account Number
    • New Zealand Driver’s License Number
    • New Zealand Inland Revenue Number
    • New Zealand Ministry of Health Number
    • New Zealand Social Welfare Number
  • Philippines
    • Philippines Unified Multi-Purpose ID Number)
  • Portugal
    • Portugal Citizen Card Number
    • Portugal Tax Identification Number
  • Singapore
    • Singapore National Registration ID card (NRIC) Number
  • South Africa
    • South Africa Identification Number
  • South Korea
    • South Korea Resident Registration Number
  • Spain
    • Spain DNI
    • Spain Social Security Number (SSN)
    • Spain Tax Identification Number
  • Switzerland
    • Swiss Social Security Number AHV
  • Taiwan
    • Taiwan National ID
    • Taiwan Resident Certificate (ARC/TARC)
    • Taiwan Passport Number
  • United Kingdom
    • U.K. Driver’s License Number
    • U.K. Electoral Roll Number
    • U.K. National Health Service (NHS) Number
    • U.K. National Insurance Number (NINO)
    • U.K. or U.S. Passport Number
    • U.K. Unique Taxpayer Reference Number
  • United States
    • U.S. Social Security Number (SSN)
    • U.S. Driver’s License Number
    • U.S. or U.K. Passport Number
    • U.S. Individual Taxpayer Identification Number (ITIN)
    • U.S. Drug Enforcement Agency (DEA) Number
    • U.S. Bank Account Number
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