You can create quota definitions, and then assign them to specific departments, cost centers, or users.
This feature is available only when quota assignment is enabled in the organizational policies. For more information, see Configuring organizational settings.
From the Print Management web portal, click Administration > Quota Definitions.
Do any of the following:
Set a fixed quota
Click Create, and then type a unique quota definition name.
In the Specify quota limits menu, select Same limits for each month.
Specify the total quota for each month.
- Allow unlimited printing
- Set custom quota—Specify a printing limit.
- Disable all printing
Notes:
- You can also allow, disallow, or set a color printing limit.
- The color printing limit is part of the total quota limit. If this limit is reached, then users can no longer print in color but can still use the remaining total quota for black and white printing.
Click Create Quota Definition.
Set a custom quota for each month
Click Create, and then type a unique quota name.
In the Specify quota limits menu, select Custom limits for each month.
Select one or more months.
Click Set Quota Limits, and then specify the quota.
- Allow unlimited printing
- Set custom quota—Specify a printing limit.
- Disable all printing
Notes:
- You can also allow, disallow, or set a color printing limit.
- The color printing limit is part of the total quota limit. If this limit is reached, then users can no longer print in color but can still use the remaining total quota for black and white printing.
Click Set Quota Limits.
Click Create Quota Definition.
Setting the default quota for the organization
The default quota applies to all users in the organization, unless a custom quota is assigned to the department, cost center, or individual user. The custom quota overrides the default quota.
Click 
beside Default Quota.
Set a fixed quota or a custom quota for each month.