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Creating and assigning print policies

Policies are rules that you can assign and enforce to users and groups on Cloud Print Management. These rules are enforced for the specified users or groups on Cloud Print Management.

Note:  Make sure to enable the print policy settings. For more information, see Configuring organizational settings.

  1. From the Print Management portal, click Administration > Print Policies.

    Note:  You can modify the Default Print Policy by clicking . For more information, see Creating and assigning print policies.

  2. Do any of the following:

    • Create a print policy

      1. Click Create.

        Note:  If there is no existing print policy, then click Create Print Policy.

      2. In the Policy name field, type the name of the policy.

      3. Configure the settings:

        Print Policy settings

        • Force color jobs to mono—Print mono jobs only.
          • Select Only jobs with at least a specific number of pages to set the minimum number pages to apply this policy.
        • Force jobs to use two-sided printing—Print on both sides.
          • Two-sided printing—Select either Long edge binding or Short edge binding.
          • All print jobs—Set the minimum number of pages to apply this policy. Select Only mono jobs with at least a specific number of pages and Only color jobs with at least a specific number of pages.
          • Mono print jobs—Select Only mono jobs with at least a specific number of pages to set the minimum number of pages to apply this policy.
          • Color print jobs—Select Only color jobs with at least a specific number of pages to set the minimum number of pages to apply this policy.
        • Limit printing to specific days and times—Print only during specific days and times.
          • Select days—Select a day or days on which to allow printing.
            • All days—Allow printing on all days but only within a specific time. Set the values for Start time and End time.
            • Monday-Friday—Allow printing only on Mondays through Fridays within a specific time. Set the values for Start time and End time.
            • Custom—Allow printing on specific days. Set the values for Start time and End time for each of the specific days that you select.

              • Notes:

              • If the value for the End time field is beyond 11:59 PM, the schedule will end the next day.
              • The Start time and End time refers to the user's local time on the printer.

      4. Click Create Policy.

    • Duplicate a print policy

      1. Select an existing policy,

      2. Click Duplicate.

      3. Type a unique name for the policy.

      4. Click Create Policy.

    • Delete a print policy

      1. Select an existing policy.

      2. Click Delete.

      3. Click Delete Print Policy.

Notes:

  • A print policy on page count does not apply to number of copies. For example, a policy may limit a user to three pages for a single print job. But the user can still print two copies of a two-page print job.
  • Cloud Print Management renders the job before the printer does, so cloud services cannot interpolate if the job is color or one‑sided. Hence, Lexmark Cloud Services renders any job uploaded to the portal as color and one‑sided and applies policies related to color and one‑sided printing.

Assigning a print policy

  1. From the Print Management portal, click Administration > Print Policy Assignments.

  2. Select Cost Center, Personal, or Department.

    Note:  The available tabs vary depending on the organizational settings. For more information, see Configuring organizational settings.

      Assigning to a cost center or department

    1. Select an existing cost center or department.

      Note:  You can also select a cost center or department by typing its name in the Cost center name field or Department name field in the Assign Policy window.

    2. Click Assign Policy.

    3. From the Select print policy menu, select the policy.

    4. Click Assign Print Policy.

      Assigning to a user

    1. Select an existing user.

      Note:  You can also select a user by typing the email address of the user in the E‑mail field in the Assign Print Policy to User window.

    2. Click Assign Policy.

    3. From the Select print policy menu, select the policy.

    4. Click Assign Print Policy.

Notes:

  • To remove a print policy, select a print policy, and then click Remove Policy > Remove Print Policy.
  • To view or filter the cost center or department to which a print policy is assigned, from the Print Policy Assigned menu, select the policy.
  • User‑based policies override cost center‑ or department‑based policies.
  • To view the details of a print policy, click the item in the Select print policy.
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