Roles must be based upon the users’ needs and job activities. Users who receive access to a print release method must have at least one of the following roles:
- Users who will be submitting and releasing print jobs:
- For Print Release—Print Release Management User
- For Hybrid Print Release—Hybrid Print Management User
- For Direct Print—Direct Print Management User
- Users who will be administering the print environment for their organization:
- For Print Release—Print Release Management Administrator
- For Hybrid Print Release—Hybrid Print Management Administrator
- For Direct Print—Direct Print Management Administrator
- Users who need to review the print activity of their organization, but will not be administering the print environment:
- For all print release methods—Print Release Management Reporting Analyst
- Channel Partners who can administer any of the print release methods in their customer’s organization must be a member of a Child Organization Access Group that includes the appropriate administrator role for the print release method:
- Before you can administer a print release method in one of your customer organizations, it must be enabled in your organization.
For more information on user roles definition, see Understanding roles.
Assigning roles
User roles are managed from the Account Management portal. You can assign roles to users in three ways:
- Assigned to an individual user—Requires assigning roles manually to each user.
- Assigned through group membership—Allows a set of roles to be given to users by making them a member of a group. Users can be members of more than one group.
- Assigned as an organization role—Automatically assigns the organization roles to all users in the organization.
Note: The assignment method depends on the needs of the organization. For more information, see Overview.